A productive office is an organized office. If you have to spend time searching around your office every time you need a file or need to clean a space on your desk to do work, odds are you are not working as efficiently as you could. Here are some easy office organization hacks so you can focus on the work that matters most.
Remove the Clutter – Every office is going to accumulate things that you need in the short term, but don’t need in the long term. No reason to hang on to notes for a project that was completed two years ago. A great way to keep organized is to regularly purge the clutter to only have what you need on hand. This goes for old pictures and knick-knacks as well.
Take Time to Clean – Every once in a while take a minute to wipe down your work surface, keyboard, mouse and monitors. Getting rid of the dust and dirt will make you feel better spending time at your desk as well as reduce the chances that you might get sick from lingering bacteria.
Empty Those Drawers – The longer you spend in your office, the more amazed you might be to find what has accumulated at the bottom of your file cabinet drawers. Once you go through and toss out all of the clutter, don’t be afraid to use an internal organizer to wrangle all those thumb tacks and paper clips.
Develop a System – Making a habit out of organization is a great way to keep your desk organized. Whether you take the first ten minutes of the day, the last ten minutes or a few to break up the work flow doesn’t matter. The important part is doing it every day to make it a habit.
Keep it Business – Your desk at work (even in a home office) is the place where you get your work done. If you clutter the space with too many personal items you may find yourself more and more distracted as time goes on. Keep it simple and work safe.
Clean Off the Desktop – Even if you don’t regularly do any writing, having a clean desktop lets you have the space when you need it. Use pen containers and zip ties for the cords to keep things neat. Add an inbox tray for critical papers that need to be addressed.
Use Labels – When you first set up your desk you probably had every intention of having an organized and labeled workspace. It probably ended on the third day. Consider using a label maker to help with tasks and take the time to get a label on everything that needs it.
Take Your Time – Spending an entire day cleaning your desk is bound to draw the attention of your boss. Take your time and use cleaning as a way to break up your work and refresh your mind.
Emphasize Posture – Take a minute when you are organizing to consider your posture. Posture can affect things like carpal tunnel and eye fatigue. A well-set-up work area can reduce the risk of having these ailments.
Ease of Use – Your desk should be optimized for your work flow. Make sure the things you need regularly are close at hand and that you can find the things you don’t often need but are still important.
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